Oct. 30, 2021 • Hampton Roads Convention Center • Hampton, VA.

HAMPTON COMICON EXHIBITOR DETAILS

EVENT LOCATION:
Hampton Roads Convention Center
1610 Coliseum Dr
Hampton, VA 23666

EVENT HOURS:
Saturday Oct 30 10am-4pm
Main Hall closes at 4pm but Cosplay will be out in the Lobby this year at 4pm.

LOAD-IN TIMES:
Friday 12pm-7pm
Saturday 7am-9:30am

NOTE: Anyone not loaded in by 9:30am will not gain entry to the event with no refund


LOAD-OUT TIMES:
SATURDAY 4pm-7pm

Hampton Roads Convention Center Policy is that no one can load in or out through the front doors so please be at the venue on time.

LOAD-IN LOCATION:
The load-in gate is located at the rear of Hall B.
There is a check in table for you to sign in and receive your wristbands. Wristbands must be worn at all times.

Once you are loaded in (not fully set-up but you have your materials in the building) you must move your vehicle out of the loading zone and into the parking lot.

At Load-in, the staff will show you to your spaces. All spaces are marked and NOT to be moved. As a reminder, the floor managers and volunteers are there to help but are prohibited from bringing in your supplies or working your booth. Be sure to bring any carts, dollies, or load-in help you may need to set-up.

EXTRA WRISTBANDS:
You can purchase extra exhibitor wristbands for $15 each when you check in during load-in. There is a max of TWO more per space. Any additional passes needed after that they will just need to purchase passes at the box office.

PLEASE NOTE: You cannot purchase extra badges, just wristbands.

ELECTRICITY and WIFI:
If you need electricity or Wifi services you can purchase it here
https://thehrcc.com/exhibit-at-an-event/service-request-forms/

CONVENTION CENTER RULES:
-No Outside Food Or Drink.
-No Parking in the Load In Zone. Once you have unloaded you must move your vehicle or they will tow you.
-Take ALL trash with you when you leave. Any spaces not left clean will be subject to a fine from the convention center.
-No Adult Materials.
-No Fireworks.
-No Weapons.
-No Firearms.
-No Bootleg merch.

Anyone in violation of the rules may be removed by the convention center without refund.

COVID-19 GUIDELINES

The health and safety of our attendees, vendors, and staff are of the utmost importance to us. Due to concerns over the spread of COVID, we will be putting some safety measures in place.

MASKS
All exhibitors are required to wear face masks regardless of your vaccination status.
*Approved face coverings will be worn by all while indoors at the convention
*Must fit properly and snugly, fully covering both the nose and mouth and secure under the chin.
*Face coverings with valves, mesh, costume masks, damaged masks, neck gaiters, and face coverings that cannot be secured under the chin will not be allowed.
*Face coverings must be visible at all times. Any headwear or cosplay pieces that cover the face in a way that does not visibly follow the face covering policy will not be allowed.

EXHIBITOR GUIDELINES

ARTIST ALLEY
Artist Alley Tables are for Comic Book Artists, Comic Authors, and Handmade Creators/Crafters ONLY.
Includes one table, one chair, and two passes. Displays cannot exceed 8 ft high. No table splitting/sharing. Each 6ft table is for one Artist and up to one assistant. Artist Alley Exhibitors can use 3ft of space behind them for banners, signage, and additional backstock, but NOT for shelving.

VENDOR BOOTHS
Vendor Booth area is 10×10 and includes one table, one chair, and two passes. (Vendor Corners receive 2 tables) Displays cannot exceed 10 ft high. Vendors can bring additional tables and shelving.

We do not accept: LuLaRoe, Mary Kay, Multi-Level Marketing, etc.

CLUB TABLES
Club Tables are intended for groups and organizations who plan to sell NO items (retail or otherwise) at their table. Includes one table, one chair, and two passes. These free tables are intended for clubs, cons, and charities only.

EXHIBITOR DETAILS
-All materials must be “All Age Appropriate”
-Food, Firework, and Weapon sales are PROHIBITED.
-Each Vendor/Artist receives 2 Exhibitor Badges per table.
-Bring your own tablecloths, displays, and signage.
-Displays cannot exceed 10 ft high.
-Square and Paypal card readers work in the convention center but WiFi is only available through the CC at an additional cost.
-No Subletting or Sharing your table of any kind.
-Due to the high volume of exhibitors we do not take seating requests.

Hampton Comicon is not responsible for any lost, damaged, or stolen items.
Hampton Comicon reserves the right to cancel any exhibitor at any time.

F.A.Q.

Can I purchase extra exhibitor wristbands?
Yes. Extra wristbands are available during load-in for $15 (cash only) with a maximum of 2 extras. They are for additional help at your booth only.

Can I get a free autograph/photo with Special Guests?
You can’t get anything free from the Special Guests but you are welcome to purchase an Autograph or Selfie.

I want to attend a panel, can a staff member watch my table?
No. Your booth is your own responsibility and the staff of the show and the convention center are expressly prohibited from tending your booth. Please plan accordingly to have adequate staff.

Can I bring my kids?
Sadly, No. Due to the high number of complaints we’ve received in the past, we will no longer allow small children in exhibitor booths. Please plan accordingly.

PROMOTIONAL TOOLS

Please use our show logo for your social media announcements. Just “Save Image” to your phone or computer.

Be sure to like, follow, and share our event page and facebook page:

Event Page:
https://www.facebook.com/events/192601882136308/

Facebook Page:
https://www.facebook.com/hamptoncomicon

Instagram:
www.instagram.com/hamptoncomicon

Twitter:
www.twitter.com/hamptoncomicon


We want the show to be as big and successful as possible, so please help us help you by sharing the event with your friends, fans, and family.

Thanks!
Mike

Hampton Roads Convention Center
1610 Coliseum Dr,
Hampton, VA 23666

October 30, 2021
VIP SATURDAY: 10AM-4:30 PM
ALL OTHERS 10:30AM-4:30PM

© Hampton Comicon 2017-2021